A complete, proven platform for in-house corporate real estate and facilities teams. Control your lease data, manage your equipment, plan your capital projects, and stay ahead of every critical deadline — all in one secure system.
Your confidential property portfolio data belongs in your hands — not with your brokers, not scattered across spreadsheets. Portfolio One gives corporate real estate teams the command center they've always needed and rarely had.
Portfolio One covers the full operational scope of a corporate real estate and facilities function — from the lease database to the boiler room.
Portfolio One keeps your entire property portfolio organized and visible. Critical upcoming events surface automatically, so your team is never caught off guard by an expiring lease or a missed notice deadline.
Portfolio One's built-in dashboards give leadership and team members a clear picture of occupancy, cost, and portfolio performance — without building a single report from scratch.
The Maintenance Management System module tracks all infrastructure equipment across your portfolio — generators, HVAC, UPS systems, pumps, and more — with full lifecycle data and proactive service scheduling.
Plan, track, and analyze capital projects across your entire portfolio. From build-outs and equipment replacements to IT infrastructure, Portfolio One's CapEx module keeps every project's budget, spend, and depreciation clearly accounted for.
When critical incidents occur at your facilities, Portfolio One's Incident Report Log provides a structured framework to document what happened, assess impact, capture the resolution, and build an institutional record of how your team responds.
Portfolio One is a single integrated system — not a collection of disconnected tools. Every module shares the same property and equipment data.
Full lease database with expiration alerts, renewal tracking, subtenant management, and unlimited document storage.
Occupancy, cost per seat, lease timelines, portfolio cost charts, and capital project dashboards — always current.
Equipment lifecycle tracking, service scheduling, vendor management, and maintenance calendar with alerts.
Multi-year capital budgets, project tracking, actual vs. forecast spend, depreciation analysis, and multi-currency support.
Structured incident tracking with severity, business impact, actions taken, root cause, and follow-up documentation.
Automated email alerts for upcoming lease events, maintenance schedules, and other configurable notifications.
Portfolio One is a cloud-based system — your team can access it from any location with an internet connection, using the device and interface that works best for them.
Every Portfolio One client has their own private hosted environment. Your data is yours, fully isolated, and never commingled with other organizations.
Each client gets a dedicated, secure server instance. Your confidential property data stays exactly where it belongs.
Native FileMaker Pro client or browser-based WebDirect
Desktop application or any modern web browser
Mobile browser or FileMaker Go for native iOS access
Chrome, Edge, Safari — no software install required for most users
We'd welcome the opportunity to walk you through Portfolio One with a live demo using sample data representative of a real corporate property portfolio.
Contact us at info@fm-creativesolutions.com · We respond promptly.